Post Preferences - Accounts Payable (AP) Tab

Post AP Transaction Object Mapping

Sage Intacct has user-defined transaction definitions which contain the accounting rules, workflow settings, security settings, and other characteristics for a transaction. Each Sage Construction Management procurement related transaction can be mapped to a Sage Intacct transaction definition. In addition, POs and Bills can be mapped on a more granular level by PO Type and Bill Type respectively.

Sage Construction Management transaction	Required ?	Sage Intacct transaction definition
Sage CM POs	This is a required field. Select one of the Sage Intacct transaction definitions that are available in the dropdown.	Do Not Post PO Change Order PO for Stocking PO Invoice for Stocking PO Receipt for Stocking Purchase Order Purchase Receiver Purchase Requisition Purchasing Invoice Purchasing Return SFO PO SFO PO Invoice SFO PO Receiver SFO Return Subcontract Change Order Subcontract Credit Memo Subcontract Invoice Subcontracts Vendor Invoice
Create Post Rules based on PO Type: Equipment Materials Other Services	Select this checkbox to post rules based on the PO type, such as Equipment, Materials, Other, and Services. For each PO type, select one of the Sage Intacct transaction definitions that are available in the dropdown.
Sage CM Subcontracts	This is a required field. Select one of the Sage Intacct transaction definitions that are available in the dropdown.
Sage CM SCOs	This is a required field. Select one of the Sage Intacct transaction definitions that are available in the dropdown.
Sage CM Bills from POs	This is a required field. Select one of the Sage Intacct transaction definitions that are available in the dropdown.
Sage CM Bills not from POs	This is a required field. Select one of the Sage Intacct transaction definitions that are available in the dropdown.
Create Post Rules based on Bill Type: Credit Card Normal Disbursements	Select this checkbox to post rules based on the Bill type, such as Credit Card or Normal Disbursements. For each bill type, select one of the Sage Intacct transaction definitions that are available in the dropdown.
Sage CM Sub Invoices	This is a required field. Select one of the Sage Intacct transaction definitions that are available in the dropdown.
Exclude Items (Job Cost Codes) that have not been invoiced	Select this check box to exclude all job cost codes that haven't been invoiced.

Post AP Transaction Reference Format

Select the format of Sage Construction Management AP transactions.

Sage Construction Management transaction	Transaction format
Sage CM POs	This is a required field. Select one of the following formats for Sage Construction Management POs: "Sage CM PO #" + Record Number Sage CM PO Subject "Sage CM PO #" + Record Number + "-" + Subject
Sage CM Subcontracts	This is a required field. Select one of the following formats for Sage Construction Management subcontracts: "Sage CM Subcontract #" + Record Number Sage CM Subcontract Subject "Sage CM Subcontract #" + Record Number + "-" + Subject
Sage CM SCOs	This is a required field. Select one of the following formats for Sage Construction Management SCOs: "Sage CM SCOs #" + Record Number Sage CM SCOs Subject "Sage CM SCOs -#" + Record Number + "-" + Subject
Sage CM Bills	This is a required field. Select one of the following formats for Sage Construction Management bills: "Sage CM Bills #" + Record Number Sage CM Bills Subject "Sage CM Bills -#" + Record Number + "-" + Subject
Sage CM Sub Invoices	This is a required field. "Sage CM Sub Invoices #" + Record Number

Post AP Transaction Message and Line Item Memo Format

The description or memo field can be formatted for each AP transaction type.

Sage Construction Management transaction	Transaction format
Sage CM POs	This is a required field. Select one of the following formats for Sage Construction Management POs: Project # - PO Subject Project # - Prime Contract # - PO # - PO Subject Project # - Project Title - PO Subject Project # - Project Title - Prime Contract # - Prime Contract Subject - PO # - PO Subject Project Title - Prime Contract Subject - PO Subject
Sage CM Bills	This is a required field. Select one of the following formats for Sage Construction Management bills: Project # - Bill Subject Project # - Prime Contract # - Bill # - Bill Subject Project # - Project Title - Bill Subject Project # - Project Title - Prime Contract # - Prime Contract Subject - Bill # - Bill Subject Project Title - Prime Contract Subject - Bill Subject
Sage CM Subcontracts	This is a required field. Select one of the following formats for Sage Construction Management subcontracts: Project # - Subcontract # - Subcontract Subject Project # - Prime Contract # - Subcontract # - Subcontract Subject Project # - Project Title - Subcontract # - Subcontract Subject Project # - Project Title - Prime Contract # - Prime Contract Subject - Subcontract # - Subcontract Subject Project Title - Prime Contract Subject - Subcontract # - Subcontract Subject
Sage CM SCOs	This is a required field. Select one of the following formats for Sage Construction Management SCOs: Project # - Subcontract # - Subcontract Subject Project # - Prime Contract # - Subcontract # - Subcontract Subject Project # - Project Title - Subcontract # - Subcontract Subject Project # - Project Title - Prime Contract # - Prime Contract Subject - Subcontract # - Subcontract Subject Project Title - Prime Contract Subject - Subcontract # - Subcontract Subject
Sage CM Sub Invoices	This is a required field. Select one of the following formats for Sage Construction Management SCOs: Project # - Subcontract # - Subcontract Subject Project # - Prime Contract # - Subcontract # - Subcontract Subject Project # - Project Title - Subcontract # - Subcontract Subject Project # - Project Title - Prime Contract # - Prime Contract Subject - Subcontract # - Subcontract Subject Project Title - Prime Contract Subject - Subcontract # - Subcontract Subject

AP Payment Terms Linking Preferences

Payment Terms in Sage Construction Management and Sage Intacct should be identical and linked one-to-one. Otherewise, there could be a discrepancy in the payment due date. In addition, Sage Intacct offers a default payment term in the vendor profile form which will be used as a backup if a term is not specified on the Sage Construction Management Bill or Sub Invoice.

Sage Construction Management payment term	Required?	Sage Intacct AP Payment Term
Default Payment Term	This is a required field. Select one of the transaction definitions that are available in the dropdown.	Due Upon Receipt End of Month Net in 10 Days from Bill Date Net in 15 Days from Bill Date Net in 20 Days from Bill Date Net 20,1 pct dsct if paid in 10 days Net in 30 Days from Bill Date Net 30,1 pct dsct if paid in 10 days Net 30,1 pct dsct if paid in 15 days Net 30,2 pct dsct if paid in 10 days Net in 45 days from bill date Net in 90 days from bill date Net on 10th of next month Net on 15th of this month Net on 1st of next month Net on 5th of next month
Net 10	Select one of the Sage Intacct transaction definitions that are available in the dropdown.
Net 15	Select one of the Sage Intacct transaction definitions that are available in the dropdown.
Net 20	Select one of the Sage Intacct transaction definitions that are available in the dropdown.
Net 30	Select one of the Sage Intacct transaction definitions that are available in the dropdown.
Net 45	Select one of the Sage Intacct transaction definitions that are available in the dropdown.
Net 90	Select one of the Sage Intacct transaction definitions that are available in the dropdown.