Equipment items

When Equipment Items are added to an estimate, they will have their own unique details form which will include special functionality to update cost rates based on the various durations (Hr, Day, Week, Month) or rental options.

Example Equipment Item

Description: Bobcat With One Smooth or Toothed Bucket
Quantity: 2

Units: Weeks

Note: Typical equipment units are Hours, Days, Weeks, Months.

Cost Rates:

Base Cost Rate = $640.00

Burden Cost Rate = $50.00

Total Cost Rate = $690.00

Note: Burden Cost could be for fuel or maintenance.

Proposal and Sell Rates:

Sell Rates appear on the Proposal and can either be equal to the Cost Rate or marked up by a percentage or dollar amount. The Sell Rate should never be lower than the Cost Rate.

Totals:

Total Cost = 2 Weeks * $690.00 per Week = $1,380.00

Total Sell = 2 Weeks * $690.00 per Week = $2,000.00

Rental Rate Information:

Daily Rate = $176.00

Weekly Rate = $640.00

Monthly Rate = $1920.00

Calculated Equipment Hours:

The estimate item's calculated equipment hours is based on the unit referenced. The formula that Sage Construction Management use internally for conversion is as follows.

1 Hour = 1 Hour
1 Day = 8 Hours (work hours)
1 Week = 5 Days (work days) * 8 Hours = 40 Hours
1 Month = 22 Days (work days) * 8 Hours = 176 Hours

Note: If the equipment unit is blank or doesn't match hours, days, weeks, or months then calculated equipment hours is set to zero (0).

Update equipment items in an estimate

Within the Estimate, click the Estimate Items tab at the top.
Optional: Select the Cost Code to filter the listing.
Click the Special Filter drop-down shown to the right of Cost Code and select Equipment Items.
Navigate to the equipment item that needs to be updated.
Click the Edit button to the left of the Item #.
Review and update the Equipment Description, Quantity and Unit.
Optional: Click the magnifying glass icon next to the Unit field to switch units (ex. Hours, Days, Weeks, Months).
Navigate to the Item Resource Units and Rates tab.
Review and update the Equipment Conversion Factor, Unit, Base Cost, Burden Cost and Sell Rate per the Resource Unit.
Note: As mentioned above, the Sell Rate appears on the Proposal and can either be equal to the Cost Rate or set higher using a percentage or dollar markup. The Sell Rate should never be lower than the Cost Rate.
Click the Save And Close to update the item.

Option 1: Edit equipment items on the Estimate Item Details page

See steps 1-5 above
Click the Rental Rates tab.
Optional: Check the Rental field.
Optional: Review and update Rates for Daily, Weekly or Monthly.
Click the Set button next to Daily, Weekly or Monthly.
Review and update the Item Quantity and Unit above because it may have been converted depending on which rental rate has been used.
Click the Item Resource Units and Rates tab.
Review and update the Equipment Conversion Factor, Unit, Base Cost, Burden Cost and Sell Rate per the Resource Unit.
Note: The Sell Rate appears on the Proposal and can either be equal to the Cost Rate or set higher using a percentage or dollar markup. The Sell Rate should never be lower than the Cost Rate.
Click the Save And Close to update the item.

Option 2: Edit equipment items in the Estimate grid

Within the Estimate, click the Estimate Items tab at the top.
Optional: Select the Cost Code to filter the listing.
Click the Special Filter drop-down shown to the right of Cost Code and select Equipment Items.
Select Equipment for the View. This will determine which fields are shown in the grid and thus can be updated.
Click the Edit button to the right of the Choose bulk action button shown above the grid.
Review and update the Item Description, Quantity and Unit.
Review and update the Equipment Conversion Factor, Unit, Base Cost, Burden Cost and Sell Rate per the Resource Unit.
Note: The Sell Rate appears on the Proposal and can either be equal to the Cost Rate or set higher using a percentage or dollar markup. The Sell Rate should never be lower than the Cost Rate.
Click the Save button in the form footer.